Starting a fuel distribution or diesel supply business? You need a petroleum wholesale licence, the right bargaining council position, and a safety file that covers flammable storage, hazardous chemicals, spills and dangerous goods on the road.
Our Petroleum & Fuel Distribution Pack is our largest pack: the employment file, the licensing and council guides, the depot and road safety records, and the commercial documents you need to supply.
Six areas an inspector, a client or a tender committee checks. Here is what each one needs, and where our pack covers it.
A petroleum wholesale licence compliance guide, so you know what the licence requires before you supply. In every tier.
Employment contracts for drivers, warehouse workers and depot supervisors, with conduct, discipline, leave and onboarding. In every tier.
A petroleum sector wage schedule, a wage rate and national minimum wage checker, and an NBCCI compliance guide. In every tier.
OHS appointments, hazardous chemical agents, flammable liquid storage, hot work and confined space permits, spill response and major hazard installation screening. From Standard.
Dangerous goods road transport guidance, driver hours, pre-trip checks, fleet and PrDP registers, a dangerous goods load register and the POPIA set. From Standard.
A petroleum products supply agreement, owner-driver agreement, company profile, tender response template, payroll register and a distribution costing tool. In Premium.
Petroleum sector wages and conditions are negotiated through the chemical industry bargaining council, not only set by the national minimum wage.
Every tier includes a contents and licence page and a free Quick Start Guide.
| Document | Format | Essentials R1 950 | Standard R4 250 | Premium R5 450 |
|---|---|---|---|---|
| ESSENTIALSR1 950Core HR, wages & licensing | ||||
| Employment Contract - Driver | Word | ✓ | ✓ | ✓ |
| Employment Contract - Warehouse and General Worker | Word | ✓ | ✓ | ✓ |
| Employment Contract - Depot Supervisor and Controller | Word | ✓ | ✓ | ✓ |
| Letter of Appointment | Word | ✓ | ✓ | ✓ |
| Disciplinary Code and Procedure | Word | ✓ | ✓ | ✓ |
| Staff Code of Conduct and Handbook | Word | ✓ | ✓ | ✓ |
| Staff Onboarding Checklist | Word | ✓ | ✓ | ✓ |
| Employee Leave Policy | Word | ✓ | ✓ | ✓ |
| Petroleum Sector Wage Schedule | Word | ✓ | ✓ | ✓ |
| Wage Rate Schedule and NMW Checker | Excel | ✓ | ✓ | ✓ |
| NBCCI Bargaining Council Compliance Guide | Word | ✓ | ✓ | ✓ |
| Petroleum Wholesale Licence Compliance Guide | Word | ✓ | ✓ | ✓ |
| STANDARDR4 250Adds OHS, hazardous goods, fleet registers & POPIA | ||||
| COIDA Registration and Compliance Guide | Word | — | ✓ | ✓ |
| Employment Equity and B-BBEE Compliance Guide | Word | — | ✓ | ✓ |
| OHS Policy and Appointments | Word | — | ✓ | ✓ |
| Hazardous Chemical Agents Compliance Guide | Word | — | ✓ | ✓ |
| Flammable Liquid Storage and Fire Prevention | Word | — | ✓ | ✓ |
| Hot Work Permit | Word | — | ✓ | ✓ |
| Confined Space Entry Permit | Word | — | ✓ | ✓ |
| Spill Response and Environmental Incident Procedure | Word | — | ✓ | ✓ |
| Used Oil and Hazardous Waste Management Guide | Word | — | ✓ | ✓ |
| Major Hazard Installation Screening Guide | Word | — | ✓ | ✓ |
| Dangerous Goods Road Transport Compliance Guide | Word | — | ✓ | ✓ |
| Driver Working Hours and Fatigue Management Policy | Word | — | ✓ | ✓ |
| Vehicle Pre-Trip Inspection Checklist | Word | — | ✓ | ✓ |
| Incident and Accident Report Form | Word | — | ✓ | ✓ |
| Delivery Note and Proof of Delivery | Word | — | ✓ | ✓ |
| HIRA - Hazard Identification and Risk Assessment | Excel | — | ✓ | ✓ |
| Safety Data Sheet Register | Excel | — | ✓ | ✓ |
| PPE Issue Register | Excel | — | ✓ | ✓ |
| Vehicle and Fleet Register | Excel | — | ✓ | ✓ |
| Driver Licence and PrDP Expiry Register | Excel | — | ✓ | ✓ |
| Dangerous Goods Load Register | Excel | — | ✓ | ✓ |
| POPIA Employee Privacy Notice | Word | — | ✓ | ✓ |
| POPIA Image and Video Consent Policy | Word | — | ✓ | ✓ |
| PREMIUMR5 450Adds payroll, costing & commercial / tender tools | ||||
| Petroleum Products Supply Agreement | Word | — | — | ✓ |
| Subcontractor and Owner-Driver Agreement | Word | — | — | ✓ |
| Company Profile and Capability Statement | Word | — | — | ✓ |
| Tender Response Template | Word | — | — | ✓ |
| Auto-Calculating Payroll Register and Payslip Generator | Excel | — | — | ✓ |
| Petroleum Distribution Costing Tool | Excel | — | — | ✓ |
No meetings unless you want one. No forms to chase.
A free, no-obligation chat. We confirm which pack and tier fit how you actually trade, and where your gaps are.
Your company details, roles, wage rates and bargaining council position are applied to every document in the pack.
Word and Excel files, delivered electronically with your free Quick Start Guide. Yours to edit and reissue for as long as you trade.
Legislation moves. Our Monthly Compliance Retainer or an Annual Document Pack Update keeps your pack in step with it.
You need a petroleum wholesale licence before you sell fuel wholesale. You also need written employment contracts, a disciplinary code, UIF and COIDA registration, and a safety file that covers flammable storage, hazardous chemicals, spills and dangerous goods transport. Clients usually ask for a supply agreement, a company profile and a B-BBEE affidavit.
No. Every tier includes a petroleum wholesale licence compliance guide that explains what the licence requires. The application itself is made by you.
The National Bargaining Council for the Chemical Industry (NBCCI) has a petroleum sector. Every tier includes an NBCCI compliance guide.
Yes. Every document is supplied in Microsoft Word or Excel, completed with your company details. You can edit and reissue them for as long as you trade.
We handle CIPC filings through our CIPC & Statutory Filings service. We do not do SARS registrations or tax work. That is your accountant's work, and we will say so rather than guess.
No. ComplianceIQ SA provides business compliance advisory services. Our guidance does not constitute legal advice. For matters requiring formal legal representation, we recommend consulting a qualified attorney or registered practitioner.
WhatsApp us to start the conversation. We will be in touch for a free, no-obligation chat.
WhatsApp us →Choose any of the following and we will be in touch within one business day. No obligation, no pressure - we'll tell you which tier fits and which one doesn't.